Tuesday, May 22, 2012

Combining Franklin Covey and FlyLady

Reposting an old idea:
I need to revisit this now I am back to using an electronic organiser.

Over the years I have tried many ways of planning.  A paper binder worked well bk (before kids) and my Tungsten E Palm was good too, but I got to a stage as a homeschooling, stay at home mama that neither of these tools were working for me.

That is when I transferred all my planning pages to index cards and created a paper version of the Franklin Covey software I like to use. I was finding that 20 minutes of daily planning was taking 2 hours of also checking emails, surfing links set in said emails, etc, and then signing off with several games of Spider Solitaire. Not a good start to the day!

Here is how I have worked it so if you're really not into the whole idea of mission statements, goal setting, prioritising etc this could be over the top. It is sort of a combination of FlyLady's CJ and a Franklin Covey planner.

I have my routines written on index cards and inserted into a photo album. The cards are in this order...

1. Morning Routine for me
2. Morning Routine once kids are up (or need to be kick started lol)
3. Breakfast and post breakfast routines
4. Chore Time only written on card
5. An empty space that I put that zone's card into each day as I do my planning (I have my house broken into 6 zones Mon - Sat and then have 4 different weeks that I rotate through for monthly tasks)
6. Yard Time routines
7. School Time only written on card
8. Space for putting post it note with quick details of school to be done
9. Morning Tea and School Time
10. Space for putting post it note with quick details of school to be done
11. Lunch and post-lunch routines
12. Table Time space for Science/History activities, Art/Craft ideas, Preschool activities, again with post it notes with prompts
13. Project Time space for my personal project time, time for kids to use PC or watch pre-approved DVD, or work together on a bunny trail from our lessons
14. Afternoon routines
15. Dinner and after dinner routines
16. Bedtime routines
17. My personal time routines

How I do my day...

On card 1 I have personal planning time. In this time in the morning I look through some index cards from a file box. These are:

1. Mission Statement/Inspirational Quote for this period of my life
2. Values eg Family, Education, Service with a short statement of what each means to me
3. Roles eg Mum/Teacher, Homemaker, Individual, Church Member, Family Member, Wife, Community Member each again with short brief statements of areas that are important to me in each role eg as Mum/Teacher giving my children basic skills in personal hygeine, 3Rs, etc suitable for their age
4. Project/Long Range Goals with tasks/steps necessary
Eg Homemaker Project 1
Goal: Tidy and catalogue outgrown boys clothing
Tasks: - Sort clothes by size into boxes
- Make a list for each size noting item brand, style of clothing, colour, condition
- Type up lists in Excel for analysis
- Send lists to my mum
- Put list in HMB (Home Management Binder)
- Move boxes to garage

I have cards for all sorts of projects and regularly check through them, pencil in dates when I write a step on a post it note for in my photo album, then cross off as done or rub out pencil because it has dropped in priority and I must do some other Project task more urgently.

I also have a Misc project card for those things that I want to do that are only one task to complete, like posting a letter off or hemming a certain skirt for instance.

Next I insert the appropriate zone card and write up lessons from my Homeschool binder onto post-its in a very brief summary form, sticking them in the appropriate spots in the photo album.

A list like in Franklin Covey overwhelms me or makes me want to do it all now and my routines fly out the window. Having only routines with no place to record big goals/projects or one off tasks wasn't working either, so this is my way of combining the two. Now I know to leave projects till the afternoon, to not get caught up cataloguing clothes when school hasn't been done yet, and other similar dilemmas.

Ok, was that overwhelming?

For me I needed to put it all in one place and my to do lists kept clashing with my routines and I was running around stressed but not doing anything important. So far this seems to be working for me.

Ask away if you have any questions.

1 comment:

  1. I tend to have lists all over the place. For regular daily and weekly things (like our morning and evening routine, laundry and other housework) I use reminders on my phone. For ds1's homeschooling I write out a list at the start of the week that we both work from. But it's interesting that you mention the big goals and projects. I have goals for each month but don't often incorporate them into my daily routine. This means they might get left out altogether, or I try to squeeze them into the small half an hour to myself when everyone else is asleep and before I go to bed. Perhaps I should plan more time for achieving those goals, and incorporate them into my daily and weekly routine.

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